March 6, 2004
Attendees:
Curtis Martell – KCA Secretary Treasurer
Christopher Hess – KCA President
Eric Struckhoff – KCA Vice President and Free State Racing
Peter Greig – KCBC Racing
Bike Berning – Midwest/Boulevard Cycling Team
Andy Phelps – KU Cycling Team
Bill Anderson – Team X
Jim Whittaker – Alta-Sport
Walter Blesser – KCOI Racing Team
Roger Harrision – Lantern Rouge
Clubs Voting by proxy ballot
Cleo’s Bike Shop
Blue River Bicycle Club
Heartland Road Racing Club
KCOI Racing
River City Racing Club (RCRC)
Wheatland Cycling Team
Clubs unrepresented by attendance or proxy ballot
Cotown Cycling
Kansas State University Cycling
Oz Bicycle Club
Sante Fe Trails
Tailwind Cyclists
The total number of attendees and proxy ballots totaled 15, exceeding the minimum (10) needed to meet quorum requirements.
The meeting was called to order at 6:05 pm by Christopher Hess
Election of Officers
The standing officers were running for reelection unopposed.
A motion was made and carried to approve the re-election of the President, Vice President and Secretary/Treasurer. This motion was approved and passed unanimously.
Proposed Rider Categorization Policy
The proposed KCA policy states: Beginning in 2004, Category 1
and 2 riders are required to obtain five points to maintain 1 or 2 status.
Without five points by the end of the year, these riders will be downgraded
one category.
Much discussion ensued regarding the proposed policy. There was some concern expressed that some riders who may ride in a supporting role on their teams may never be earning points but may indeed be worthy of the cat 1 or 2 status. There was concern that riders may be earning points outside of Kansas and therefore the Upgrade Coordinator may not have knowledge of those points. There were points made in favor of the policy noting that some riders may have been upgraded in the past without earning enough points. This policy would be a step toward rectifying that problem. The policy only affects a small number of riders in the state and therefore should be easy to administer.
Further discussion led to a refinement of the proposed policy as follows:
Category 1 and 2 riders are required to obtain five points to maintain 1 or 2 status. Without five points by the end of the year, these riders will be downgraded one category only after the following actions have taken place
1. Discussion with the rider by the KCA Upgrade Coordinator
2. Evaluation of race results by KCA Upgrade Coordinator
3. Approval by the KCA Board of Directors
A motion was made to approve the refined policy and carried by an 8 to 6 vote.
KCA Officer Compensation
Much discussion ensued on the matter. All opinions expressed
support for a stipend of some sort for the KCA Officers. Concern was
expressed that the amount not exceed “annual operating expenses” but
what those expenses are exactly are not clear and may change year to
year. In the end, the following change to the bylaws was proposed:
1. Compensation amounts for the Officers of the Kansas Cycling Association for the following calendar year will be established at the annual meeting and approved by the membership.
2. Payment to the Officers will not be disbursed until approved by the membership at the annual meeting. The amount may be adjusted from the proposed amount.
This proposal results in the membership having the final approval for Officer compensation. It will be incumbent on the President to manage the budget so that the funds for Officer stipends actually be available at the end of the season. ( The annual meeting will be moved to the fall beginning in 2004). It also gives the membership the ability to adjust the amounts up or down depending on the performance of the officers and the amount of money available in the budget.
This also results in the mandatory inclusion into the annual meeting agenda of 2 items: Vote to establish the compensation amount and approval of said disbursement to the officers.
A motion was made to approve the above amendment and was carried by unanimous vote.
2004 Officer Compensation
Per the newly approved policy a proposal was made to set the
2004 stipends as follows:
President – $1000
Vice President – $500
Secretary/Treasurer – $500
All present voted in favor.
KCA Appointments
The final issue up for a vote was the proposed bylaw change:
Special appointments made by the president will be approved by a vote of the KCA membership.
As it stands the President “may appoint committees or special positions…” This proposed bylaw change would require any appointments to a special position to be approved by the membership.
The change was approved by a vote of 8-6.
Women’s Development
Juli Watkins made brief presentation about her 2004 Action Plan
for Women’s Development. The detailed plan is appended to these
minutes. A page for Women’s Development will be added to the KCA
website.
Recognition of Roger Harrison and Jim Whittaker
Christopher Hess read excerpts from the previously published
narratives of the awards for Roger Harrison (“Perpetual Motion”)
and Jim Whittaker (“Trailblazer”) and handed out plaques
recognizing each for their efforts promoting Kansas Cycling in 2003.
Accomplishments, Vision, Budget
Chris Hess briefly spoke about the KCA Blueprint and listed the
progress made in fulfilling it. The full blueprint is located here.
The meeting was dismissed at 7:35 pm.